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Meeting minutes for 2006January February March April May June July August September October November December
Organization Meeting, January 30, 2006, Kinmundy Library
The organizational meeting for the Kinmundy Historical Society was called to order by President Marla Shirley. Present at the meeting were: James Mulvany, Richard Jackson, Larry McCarty, Tom Turner, Rena O'Dell, Sharon Folson, Gladys See, Barbara and Carroll Ford, Rudy Slane, Elwyn Cheatum and Teresa Hanks. Discussion ensued on the focus and direction of the newly formed Historical Society. It was decided that, we must begin with the basics and create a constitution, bylaws, and membership dues. Secretary Teresa Hanks will submit to the present members a draft copy of each of these documents prior to the next meeting. Assignments were made as follows: Larry McCarty was appointed treasurer for the society and he will begin preparation for the society's bank account. Tom Turner will begin searching for grants for the society and will make a report on his findings next month. Sharon Folson will make a list of historical education programs and will present that list at the next meeting. Elwyn Cheatum will provide some of his collection of historical trivia at the next meeting. Rena O'Dell and Gladys See will search for fund raising ideas and will make recommendations to the group at the February 13th meeting. Gladys See will also work with Rudy Slane on the newspaper article concerning the group, its actions and vision. James Mulvany expressed to the group his wish for the society to play a major role in the sesquicentennial celebration for the City of Kinmundy in 2007. With assignments made, the group moved on to deciding the dates for the next meeting. It was decided that during this organizational phase the group would meet twice monthly. The next meetings are scheduled for February 13 & 27, 2006, at 7:00 p.m. at the Kinmundy Library. There being no further business, the meeting was adjourned. Respectfully submitted, Teresa Hanks
Meeting, February 13, 2006, Kinmundy Library The Kinmundy Historical Society meeting was called to order by Acting President Marla Shirley. Present at the meeting were: James Mulvany, Richard Jackson, Larry McCarty, Rena O'Dell, Sharon and Shawn Folson, Gladys See, Rudy & Denise Slane, Elwyn Cheatum and Teresa Hanks. The Society discussed the draft Purpose, Constitution, Membership Dues and Bylaws for the Society. Recommendations for changes were made and will be incorporated into the second draft set. The group tabled further discussion until the February 27th meeting to give everyone time for thought on this very important foundation to the organization. Acting Treasurer, Larry McCarty announced he had opened a bank account on behalf of the society at the First National Bank of Kinmundy. A suggestion was made that everyone who attends the meeting on the 27th be considered in the Charter Membership of the Kinmundy Historical Society, all were in agreement. Rena O'Dell and Gladys See presented a wide variety of fund raiser options they were: Sesquicentennial Book, Food, Raffles, Patriotic Items for Sale, Cook Books, Flea Markets, Candles, Bingo, Exercise Classes, Donations with recognition on a plaque, Plant Sale, Calendars, Greeting Cards, Notepads, Christmas Ornaments and Historical Home Concerts with admission going to the Society. Other ideas presented were a Spring Tour of Homes, or a Fall Tour of Homes to coincide with the Pioneer Log Cabin Village weekend, a Cemetery Tour and the sale of a CD containing old pictures of our Community. Sharon Folson presented a list of possible historical education programs they were: An Annual Historical House Tour, and a Cemetery Tour at Halloween with a topic of Meet Your Ancestors. On a monthly or quarterly basis it was suggested a series of workshop/speakers:
The group agreed all of the ideas possessed possibilities, but we would need to study the suggestions and pick just one or two to pursue at the present time with our main focus being on the sesquicentennial celebration in 2007. The group felt that possibly a House Concert during the 2006 Labor Day activities would be a kick off project for the group. Another suggestion was to select a weekend in 2007 to coincide with the Pioneer Log Cabin Village and to offer a Tour of Historic Homes. A suggestion was made that we prepare Posters to advertise our events and also the Historical Society Meetings, Marla Shirley volunteered to coordinate this effort. A suggestion was made that the group have created a web site to advertise and promote our events and society, Marla will contact Web Masters to accomplish this goal. Elwyn Cheatum presented 3 photo albums packed with photos of "Old" Kinmundy, he told the group the oldest photo shows downtown Kinmundy in 1877. All were invited to review the photos after the conclusion of business. At the meeting on February 27th, the Society will adopt bylaws, the constitution, membership dues and the purpose statement. Official officers will be elected and we will begin making definite plans for fund raisers and the Historical Society's role in the sesquicentennial celebration. Teresa Hanks will contact the Illinois Historical Society on the benefits of belonging to their organization and make a report. There being no further business, the meeting was adjourned. Respectfully submitted, Teresa Hanks, Acting Secretary
Regular Meeting, February 27, 2006, Kinmundy Library The Kinmundy Historical Society meeting was called to order at 7:00 p.m. by Acting President Marla Shirley. Present at the meeting were: Richard Jackson, Larry McCarty, Rena O'Dell, Gladys See, Rudy & Denise Slane, Elwyn Cheatum, Jeff Mulvaney, Jeanette Hoeinghaus, Shirley Miller, Lillian Phillips Lela Mae Doolen Smith, Nancy Hanna, Dorothy Frances Dunlap Geiler, Irene Livesay Gammon, Eleanor Tate and Teresa Hanks. Ms. Shirley called on Teresa Hanks to make a report on her contact with the Illinois Historical Society. Kinmundy Historical Society may join the IHS by paying the $50. annual dues. Benefits of membership are 2 publication or 10 copies per year, the annual awards program, the centennial awards program also KHS would have access to the Illinois Humanities Council's Speakers Bureau for free speakers on topics related to the Historical Society. IHS also has a large selection of publications to purchase. No action was taken on joining the Illinois Historical Society at this time. Gladys See passed out a list of interesting Web Sites to visit. Larry McCarty, Acting Treasurer reported that there were no financial transactions since last meeting. Acting President Marla Shirley read the Purpose Statement to the members. The Purpose Statement was adopted by a unanimous vote. The next order of business was the review of the Constitution, under Article III, Membership the category of Advocate was struck from the list. There are now only 7 classes of membership In Article IV, Annual Meeting a discussion was held on having the annual meeting in March. There being no further discussion the entire Constitution was adopted unanimously with the small change listed above. Following the adoption of the KHS Constitution the group turned to the task of electing Officers and Board Members for the Society. The nominations were as follows: Marla Shirley, President; Gladys See, Vice-President; Larry McCarty, Treasurer; Teresa Hanks, Secretary; Board Members are Richard Jackson, Jeff Mulvaney, and Elwyn Cheatum. All were approved by a unanimous vote. The terms of office are President, Vice-President, and Secretary one year. Treasurer and Board Members will serve a three year term. The Bylaws were approved by a unanimous vote. A regular date was set for the first Monday of each month as the KHS regular meeting. The next meeting will be April 3, 7:00 p.m. at the Library. Marla has scheduled the School Historical Education Sessions for May 22 and 23 tentatively she will work with Sharon Folson to pull these program together. Marla reported that she has made contact with several groups to present programs for the Sesquicentennial Celebration, they include: a Fashion Show, Completion of a Year Book, Cook Book and Old Fashioned Ballgame. The group agreed to have two fund raisers for the Historical Society in 2006. The first will be a tree sale to be held this spring. Rena O'Dell will be the contact and will work out all the details, she will notify the society members concerning order forms. Jeff Mulvaney and Shirley Miller agreed to have their phone numbers along with Rena's published for anyone who would like to call to place an order for trees. Teresa Hanks will work with Rena on creating some newspaper ads for the Tree Sale. The second fund raiser will be a 2007 calendar to be sold in the fall, Gladys See will chair this project.. A suggestion was made to list birthdays at a cost of .25 and anniversaries at a cost of .50 on the calendar. These two fund raisers were approved by a unanimous vote Larry McCarty suggested that Marla Shirley approach the Methodist Church Endowment Committee for start up funds for the Society. All agreed start up money would be needed to begin the fund raiser projects. A reminder was made to everyone and will be published in the Salem Paper and Kinmundy Express that donations are always welcome. Teresa Hanks will publish the meeting notices in the Kinmundy Express, the Crier and the Salem Times Commoner. Reminder the next meeting will be Monday, April 3, 2006, 7:00 p.m. at the Library. There being no further business the meeting was adjourned.
Respectfully submitted, Teresa Hanks, Secretary Regular Meeting, April 3, 2006, Kinmundy Library The Kinmundy Historical Society meeting was called to order at 7:00 p.m. by President Marla Shirley. Present at the meeting were: Larry McCarty, Rena O'Dell, Gladys See, Rudy & Denise Slane, Jeanette Hoeinghaus, Lela Mae Doolen Smith, Nancy Hanna, Irene Livesay Gammon, Tom Turner, Bob Ingram, Reed & Helen Garrett and Teresa Hanks. Teresa Hanks, Secretary presented the minutes. One correction was made on page two to place the word tentative in the dates of May 22 and 23 for the School Historical Education Sessions. Motion to accept the minutes with the one change by Larry McCarty, seconded by Tom Turner, the vote was unanimous. Larry McCarty presented the Treasurer's Report, he stated to date we have no expenses and a bank balance is $375.00. Motion to accept the treasure's report by Nancy Hanna, seconded by Jeanette Hoeinghaus, motion passed by a unanimous vote. Old Business:No Discussion New Business:Maura Townsend presented a report on the feasibility of the Historical Society creating a website. Several different options were discussed. Possible links discussed were: Pictures, Cemetery Listings, Family History Links, Archives of Minutes, e-mail addresses and Upcoming Events. The domain name will be Kinmundy Historical Society.org. A motion was made by Tom Turner and seconded by Nancy Hanna to contract with Blue Host at a cost not to exceed $110.00. Motion passed unanimously. A suggestion was made to produce note cards featuring out of date maps as a fund raiser. That suggestion will be place on the fund raiser list to be considered in 2007. Gladys See presented her research on the Calendar Fund Raiser. A motion was made by Gladys See and seconded by Lela Smith to pursue that fund raiser and to have a sample by the May meeting of the Alumni Association. Motion passed unanimously. The next meeting of the Kinmundy Historical Society will be May 1, 2006. There being no further business the meeting was adjourned. Respectfully submitted, Teresa Hanks, Secretary Kinmundy Historical
Society Meeting, May
1, 2006, Kinmundy
Library The Kinmundy Historical Society
meeting was called to order by President Marla Shirley. Present at the meeting were: Jeannette
Hoeinghaus, Larry McCarty, Lela Smith, Rena O'Dell, Nancy Hanna, Richard
Jackson, Gladys See, Denise & Rudy Slane, Elwyn & Louise Cheatum,
Reed & Helen Garrett, Marla Shirley and Teresa Hanks. The minutes of the April meeting
were presented, motion to accept as presented by Larry McCarty, seconded
by Richard Jackson. Motion passed unanimously. Larry McCarty presented the Treasurer's
Report. He reported the Society has a bank balance of $661.90. Motion
to accept the Treasurer's Report as presented by Richard Jackson, seconded
by Lela Smith. Motion passed unanimously. Old Business: Gladys See presented the
calendar fund raiser information. She also presented information on possibly
at a later date ordering post cards containing pictures of houses/business.
A motion was made by Larry McCarthy, seconded by Elwyn Cheatum to use
card stock for the paper in our calendar. Motion passed unanimously.
Reed Garret presented a motion to order 500 calendars at a cost of $3.54
and take orders at the Alumni Banquet, cost of the calendars will be $7.00
for in-town and pick up orders; the cost of a calendar mailed will be
$9.00., motion was seconded by Helen Garrett. Motion passed unanimously.
Discussion ensued on the pictures to be selected for the calendar. Larry
McCarty presented a motion to authorize Gladys See to select the pictures,
motion seconded by Jeanette Hoeinghaus. Motion passed unanimously. Marla
Shirley will present the calendar information to the Alumni Banquet participants. The Plant Sale final totals will
be presented at the June meeting. Elwyn Cheatum stated he would like
to see the Society collect more information on the Coal Mine which was
once a major part of Kinmundy. New Business: The group discussed a Historical
Relics Policy. A motion was made by Reed Garrett, seconded by Larry McCarty,
that the policy would state all items donated to the Society will be housed
at the Kinmundy Library with the person donating the item making the stipulation
on the way the item will be presented, whether the item may be loaned
and the final disposition of the item if the Historical Society should
disband. Motion passed unanimously. Teresa Hanks will develop and present
at the June meeting a form for accepting donations. There being no further business,
the meeting was adjourned at 7:50. Respectfully submitted, Teresa Hanks, Secretary Kinmundy Historical
Society Meeting, June
5, 2006, Kinmundy
Library The Kinmundy Historical Society
meeting was called to order by President Marla Shirley. Present at the meeting were: Gladys
See, Larry & Judy McCarty, Lela Smith, Dorothy Geiler, Eleanor Tate,
Rudy & Denise Slane, Marla Shirley and Teresa Hanks The minutes of the May meeting
were presented, motion to accept as presented by Larry McCarty, seconded
by Lela Smith. Motion passed unanimously. Larry McCarty presented the Treasurer's
Report. He reported the Society has a bank balance of $746.90. No Expenses
were incurred during May. Treasurer's Report was accepted as presented. Old Business:
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